Letter to Principal tips and format. Follow the tips given below to write the letter to principal. Refer to the sample letter to principal to write your next application without any mistakes.
Letter to Principal is written by students to address the Principal for variety of reasons like long leave applications or special requests. Students must keep in mind to write the letter in a formal way with no grammatical mistake to make sure it is clear and straight forward. Writing formal letters can be a cumbersome job but it is essential to know the offical etiquette for professional life.
A formal letter may have many technical terms to it, some of them are listed below:
It is a formal greeting used to address the Reciever of the letter. For formal letters, an appropriate salutation to be used could be “Respected Sir\ Madam”.
Even if you are handing the letter in person, writing the sender’s address is very important. Along with the address, one should also write the position of the reader. For example for Principal, you should write,
Urban city -12345.
- Date and Subject:
The date should be mentioned below the sender’s address. A date is important for arching and keeping a record of documents. A subject is a summary of the letter in one line. This helps the reader to understand what the letter is about before reading it.
The body is the apex of the letter and contains the matter that needs to be relayed to the reader. Ideally, there should be three paragraphs in a letter. The first one should have the introduction of the sender. The second one should be the content that the sender wants to replay and the third should be a request regarding the content in the second paragraph. Almost every formal letter has a three-paragraph body.
- Closing the letter:
The letter should be closed with thanking the reader for the request and the signature of the sender. Sometimes even the address of the sender is mentioned in the closing format.
The parent of the student or the student themselves can draft a letter to the Principal. However, if a student is very young or ill then parents draft the letter,otherwise,for most purposes, students draft the letters themselves. Moreover, students who have passed out can also approach the school authorities for procurement of documents like character certificate, recommendations and transcripts by writing down the letter to the principal.
Sample Letter To Principal Asking For a Leave
Students can follow the format given below when requesting for a leave -
Urban city -12345.
7 December 2020,
Subject: Request for leave on 9th December.
I, (Full name), from class 12 A am writing this letter to request you to grant me leave for 9th December 2020.
Unfortunately, my grandparent is ill and has been admitted to the hospital. My parents are requesting me to visit him. Hence, I will not be able to attend the morning classes on Wednesday.
I would be glad if you could grant me leave for the day.
Guidelines to Write Letters to Principal
Students must follow the writing guidelines to communicate in a better way -
Letter should be strictly formal and professional
Don't forget to mention the exact reason to write the letter
State the number of days required (leave/or event).
Mention contact information.
If writing the letter for procurement of documents, provide supporting documents such as receipts or marks card.
Do not use any slangs at any point.
Proofread for any factual errors or grammar before sending it.