Application for Degree Certificate - Format, Sample

Application for Degree Certificate: The application for a degree certificate is submitted to a college or university in case if the student fails to collect the degree certificate on the mentioned date or requires the certificate before completion of one year of higher education or jobs. 

An application for a degree certificate is written similarly to a formal letter with a structure containing the receiver’s address, the subject, the body of the letter and a conclusion. 

How to Write an Application for a Degree Certificate?

The degree certificate is essentially an award or recognition given to a candidate after completion of a course or a degree from an institution. The certificate is generally required for various purposes such as employment, higher education, etc. 

Here are some important points on how to write an application for a degree certificate:

• The candidate must ensure that they know the address of the receiver, be it an institution, college or university address
• Candidates must ensure they haven’t received the degree certificate beforehand in their permanent address as per the college register
• The application for a degree certificate must be in a sealed envelope with a proper format and address
• The letter must have all the necessary information required to send the degree certificate, including the candidate's register number, batch number, department, name and contact details.

Also Read: Informal Letter Format, Topics, Sample

Format of Application for Degree Certificate

Candidates can follow a formal letter-writing format for the application for a degree certificate to the college or university. Given below is the basic format of application for degree certificate letter students can follow:

From,

Student Name,

Address,

Contact Details

 

To,

The Principal/ The Head of Examination,

Name of the College,

College Full Address

 

Subject: Request for Degree Certificate

Salutation,

Body of the Letter

 

Closing,

Name and Signature of the Student

Batch:

Department:

Registration Number

Also Check: What is a Letter of Enrollment (LoE)?

Application for Degree Certificate Samples: Download PDF

Students can download the sample application letter for the degree certificate PDF using the links given below:

Application for Degree Certificate Format	Download Links
Application for Degree Certificate Sample 1	Click Here
Application for Degree Certificate Sample 2	Click Here
Application for Degree Certificate Sample 3	Click Here

Also Read: Authorization Letter Format: Download Samples, Writing Tips

Samples of Writing an Application for Degree Certificate

Candidates can write the application for a degree certificate using formal letter writing techniques that include the subject, body of the letter and a conclusion. Students can refer to the sample application for degree certificate given below for various scenarios such as higher education and employment to write their application letter:

Sample 1 - Application for Degree Certificate to College

13, Ram Nagar,
Bangalore,

24.06.2024

 

The Principal,

MMC College,

Chennai, TamilNadu

 

Subject: Requesting my Degree Certificate

Respected Sir/ Madam,

I am Manoj, a student of your esteemed University from the Department of Commerce. I have completed my undergraduate degree in Commerce in the year 2023. I request you to issue my degree certificate as I am looking forward to pursuing a postgraduate degree in Commerce from a reputed university. 

As a part of the admission process, I am required to submit my degree certificate for document verification. I understand that the Degree certificate is usually issued after a year, but I require it beforehand as the admissions are ongoing for the current year. Kindly do the needful considering my situation. 

I shall be highly obliged for your kind gesture.

Thank you.

Yours faithfully,

Manoj Kumar

Reg No. 987654

Department of Commerce

Contact – 1234567890

Mail- manoj.kumar@gmail.com

Sample 2 - Application for Degree Certificate to University

15, Shenoy Nagar,
Hyderabad,

24.06.2024

 

The Head of Examination Department

Anna University,

Chennai, TamilNadu

 

Subject: Requesting my Degree Certificate

With due respect, I, Nikila from the Biomedical Engineering Department. I would like to request my degree certificate as I was not able to attend the convocation ceremony due to some personal reasons. Now, that I am looking forward to starting my career, I would require my degree to validate my educational qualifications. I will be able to collect it in person as I will be travelling to Chennai very soon. Please do the needful. 

I shall be highly obliged for your kind gesture.

Thank you.

Yours faithfully,

Nikila

Reg No. 98768

Department of Biomedical Engineering

Contact – 1234512345

Mail- nikila.nikila@gmail.com

Read More: Letter to Principal: Format, Samples and Guidelines

Tips to Write an Application for Degree Certificate

Listed below are some of the important tips for writing an application for a degree certificate:

• Candidates must ensure that the letter is addressed to the right person such as the principal, head of the department, head of examination, etc. 
• Must mention the necessary details without fail including the name, registration number, batch number, department, etc to easily access the records for the certificate
• Mention the date on which you require the degree certificate and the exact reason for which the candidate requires the letter.