Relieving Letter Format - Sample & Templates

A relieving letter will be issued to the employee by the employer on their last working day at the organization. It is issued upon the receipt of the request for the same. Also, one should print a relieving letter on the letterhead of the particular organization. The authorized representative that is the HR manager of the company has to sign that relieving letter. This article consists of the whole procedure, from writing a relieving letter to requesting the same.

Table of Content

• Job Relieving Letter Format and Sample
• Employer Relieving Letter Format
• Points to Consider while Writing a Relieving Letter
• Information to Include in a Relieving Letter
• The Importance of a Relieving Letter

Job Relieving Letter Format and Sample

A relieving letter is issued to an employee by the employer on the last working day or upon an employee's request. The job relieving letter is issued upon request. This document is to be officially printed on the company's letterhead where the employee has worked, and the company's HR manager must sign it. Find the relieving letter formats below:

Dear (Sir/Madam/Name),

This letter is to request you that I am looking forward to receiving my relieving letter. I resigned from the on (date), and I have completed all my formalities. I served the notice period of 2 months, and my last working day with the company was (date). I have worked with utmost dedication for two years and eight months in your organization, and I would be very grateful if you do the needful at the earliest.

I would appreciate it if you provide the letter as soon as possible as I need to submit the same to my new organization. I hope you will consider the matter and provide me with the suitable as soon as possible.

Thanks and Regards,
(Name)

Employer Relieving Letter Format

A relieving letter is issued to an employee by the employer at the time of leaving an organization. If the employee has requested a relieving letter, the relieving letter should be in the format given below.

Date:
To,
Employee Name
Address.
City, State, Pincode

Subject: Request for Relieving Letter

Dear,
This is in furtherance to your resignation letter dated XXX wherein you had requested to be relieved from your services on (date). We want to inform you that your resignation has been accepted, and you are being relieved from your position with effect from (date).

Your full and final settlement will be processed and credited within the next 30 days to the account provided during your employment. We appreciate all your contributions and wish you luck in your future endeavors.

Thanks and Regards,
HR Manager
(Company name) 

Points to Consider while Writing a Relieving Letter

A relieving letter works as proof of an employee's official resignation as verified by the company. It is a formal business letter that employers may require employees to apply for a job. Therefore, to make a proper relieving letter format, you can consider these points:

• Issue the letter under the letterhead of the company to make it official.

• Use "To Whomsoever It May Concern" while addressing the letter unless the employee provides a specific name.

• Start the letter by stating that the employer has accepted the employee's resignation.

• Mention the most recent position held by the employee.

• Give the employee credit for the great work or the contributions they have made to the company.

• The exact date when the employee joined the company and the exact date he resigned.

• Apart from thanking the employee for their services, wish them well for all of their future endeavors.

• Keep the letter polite yet straightforward and professional.

• While handing the letter to the employee, do it in a positive, warm manner. That will make the employee feel positive about the company even when he/she is leaving.

Information to Include in a Relieving Letter

It is essential to know the correct relieving letter format, both for an employee and the employer. The person in charge of creating the relieving letter template must understand what information to include in the document. For the correct relieving letter format, the document must have the following information:

• Details about the resigning employee

• Details about the company

• The complete corporate address of the company

• Company contact information of the company

• The date when you made the letter

• Details about the employee's resignation

• The date of the employee's resignation

• A sentence of appreciation to the employee.

• Your complete name, job title, and your signature

The Importance of a Relieving Letter

When the company issues a relieving letter, they do so for a purpose. The employee needs to have the proper relieving letter format. A relieving letter is important when the new employer asks for proof of the employee's time in their previous company. Without the letter, most companies might not even take you seriously.

If the employee resigns from their current company, they must acquire a proper relieving letter format before they cut ties. The purpose of this letter is to provide physical evidence that the company has officially relieved the employee from their responsibilities. The new employer mostly asks to provide a relieving letter to verify all of the information they have given to them in their resume.

Note:

A relieving letter is an official document that is issued to an employee when they leave the organization. It is a formal method of accepting the resignation and letting the employee go with free will. The employee needs to use the correct relieving letter format while applying for the relieving letter request. The relieving letter is essential because, when that employee joins a new company, they are asked to submit the relieving letter they received from their previous organization. It acts as a written and official proof that the employee has left the last company without any dues and issues.