How to Write an Application for Transfer Certificate (TC): Format & Samples

A Transfer Certificate (TC) application is a formal request that you, or your parents, may need to submit to your school or college when transferring to another institution. It is an important document required for admission to a new academic place.

When writing a TC application, you should begin with the date and the recipient’s details, followed by a clear subject line. In the body, mention the reason for requesting the TC, include your personal and academic details, and end with a polite and respectful closing. Keep the tone formal and the content concise.

Application for TC Samples and Format

You must address your application for a Transfer Certificate (TC) to the appropriate authority. Your school or college may also require additional documents, such as a copy of your latest report card or a letter from your new school or institution.

If you meet the eligibility criteria, your school or college will review your application and issue the TC accordingly.

1. Application for TC after 10th

Application for TC from the school principal must be precise. Students must pay attention to the address, date, subject, salutation, and subscription. The body can have details on the reason for asking for the transfer certificate and the level of urgency.

Also Check: Skill Development Courses List for Students 2025

2. Application for TC after 12th

This is an application for TC from the school principal requesting a school leaving certificate for admission into college. The mark sheet for class 12 must be attached along with the letter. The name, address, and subject must be clear. The body must also describe the need for the TC.

Also Check: 6 Coping Strategies For Student Mental Health

3. Application for TC due to Parent's Job Transfer

Application for TC from school principal by parents due to job transfer to another place. The writer must again remember the spacing of address, date, salutation, and subscription.

It must be in the same line and should be justified, that is, to have uniformity. The body can have one or two paragraphs, and exaggeration must be avoided.

Also Check: Top 10 Most Effective Stress Management Techniques for Students

4. Application for TC from School due to Relocation

Application for TC from school principal requesting a school leaving certificate due to change of residence. Parents can stick to the reason behind the application. It must be noted that in schools, applications submitted by parents are considered with better credibility than the ones written by the students.

5. Application for TC for Dropping Out

An application for TC from the school principal must be appropriately addressed. Parents usually apply for this kind of TC. However, parents must ensure they appropriately enter the student's name and details.

6. Application for TC from College after 1st Year

An application for TC in college must be appropriately addressed to the principal. Students usually apply for this kind of TC. However, students must ensure they appropriately enter their names and details.

Note: Some high schools don’t require you to submit a separate application to get a Transfer Certificate, as it's often limited to high school-level procedures. In such cases, you usually receive your Transfer Certificate when you collect your original mark sheets.

Also Check: 10 Prioritization Techniques for Student Productivity

Format for writing an Application for TC

It is essential to be clear and concise when writing a TC application for college. The application should include the student's name and the justification for the TC request.

• Details of Sender: The sender’s details must be specified, such as the name, address, and date.
• Details of the Receiver: The receiver’s details should be precise, like to whom it is addressed, the designation of the receiver, and the address.
• The Subject of the Letter: It should be precise, addressing the issue of the letter.
• Content of the Letter: The letter's content should include the purpose and reasons for sending the letter.
• Ending the Letter: The ending should include a proper salutation, such as faithfully, sincerely, or obediently.

Also Check: 10 Tips for Staying Focused and Productive as A Student

Points to Include in Transfer Certificate Letter

A school transfer certificate application should contain all the necessary details to ensure a smooth and timely processing of the request.

• The student’s full name, current class, and admission number;
• A clear explanation for requesting the transfer certificate;
• The specific date by which the certificate is needed;
• The applicant’s contact information, such as phone number and email address;
• Any pending dues or fees that must be settled before the certificate can be issued;
• The name of the new school the student will be joining, if available;
• A courteous request for a positive remark or mention of the student’s academic performance, if appropriate.

Now that students know what details need to be included in the TC application letter, they can refer to these letters and use them per their requirements.

What is a Transfer Certificate (TC)?

A Transfer Certificate (TC) is an official document issued by a school when a student leaves or transfers to another educational institution. It serves as proof that the student was enrolled in a particular school and includes important academic and administrative details.

The TC is essential for admission to a new school and typically contains the student's name, date of birth, class last attended, conduct, and reason for leaving.

• Issued by the current school upon request
• Required for admission to a new school
• Includes academic and personal details
• Confirms student’s enrollment and conduct
• Needed to maintain educational continuity

It may include additional information because there is no consistent standard for a transfer certificate, and it differs from educational board to board. The transfer certificate also includes information on the student's payment of the required fee and satisfactory completion of all examinations.

Because a transfer certificate is only granted by the previous institution and is required for admission to the next school/college, it is critical to ensure that the student is only enrolled in one institution at a time.

Also Check: List of 10 Novels for Students to Read